A practical guide to showing the selection board when you worked, what you did and how your duties relate to your chosen AST3 field.
START WITH A TIMELINE
For each period in My CV, note the employer or client, dates, actual duties and the evidence you have. Compare those duties with section 3.3 and Annex II for your chosen field. Request missing documents while former employers or clients are still easy to reach.
IF YOU WERE AN EMPLOYEE
Annex I specifies contracts with start and end dates and/or first and last payslips. The documents should also show the nature and level of your duties in detail. If they give only a title and dates, ask HR for a supplementary statement on official letterhead with the employer stamp and the responsible person’s name and signature.
IF YOU WERE SELF-EMPLOYED
Use invoices, order forms or other relevant official documents that describe the services and the period covered. If an invoice says only “consulting”, pair it with the corresponding order form or official record that describes the assignment.
A JOB TITLE IS ONLY THE START
An administrative assistant might have maintained a retention schedule, classified records and coordinated transfers to an archive. Document the duties you actually performed and how long you performed them. The selection board assesses their relevance to the field.
BEFORE YOU UPLOAD
Check that each claimed period has supporting evidence, the dates match My CV and each scan is readable. Annex I calls for originals or certified copies to cover the periods of activity. Submit the application and a valid ID or passport by 9 December 2026 at 12:00 Brussels time. Upload the remaining evidence by 11 March 2027 at 12:00 Brussels time.
Official notice, Annex I, section 2.4: https://eur-lex.europa.eu/eli/C/2026/4963/oj/eng